Reports to: Controller

Key Responsibilities:

1. Prepare bank deposits and cash receipt entries
2. Train, supervise and delegate assignments to lien releases assistant
3. Work daily with customers, vendors, Project Managers, Project Coordinators, Accounts Payable Department, Operations Manager, Controller, Financial Analyst and Executives of the company
4. Generate and review accounts receivable reports for collections and contact customers to obtain the approximate date payment will be received
5. Weekly prepare the cash flow report; present as well as explain this report to executives of the company
6. Prepare weekly accounts receivable aging report with added notes regarding the status of the payment of each payment application and present the report to executives of the company
7. Monthly reconcile accounts receivable and general ledger account information from the accounting software with the billing report provided by the Operations Manager
8. Monthly prepare accounts receivable analytics report demonstrating accounts receivable days outstanding, past due percentages, and month-to-month trends
9. Work on all Notice to Owners, Notice of Non-Payments, Claim of Liens, Releases and Sworn Statements in order to avoid any legal issues
10. Review and process subcontractor pay applications and invoices for accuracy, proper documentation and levels of approval, and compliance to policies
11. Notify and distribute subcontractor payments weekly. Ensure that the maximum compliance is met, based on established policy, prior to releasing the payment.
12. Post and review customer billings monthly in Vista, matching proper contract amounts and identifying any variances between prior month billing with current month billings and retainages
13. Process quarterly audit of contract reports to payment applications to identify major variances and material discrepancies. If there are any discrepancies, work with the operations team to fix
14. Prepare budgets and forecasting reports weekly, monthly, quarterly and annually
15. Participate in and support the Accounting Department functions including vendor relations, assists with payment management, month end close and assists with year-end tax reporting
16. Provide excellent customer service by building and maintaining relationships, supporting, and interacting with internal and external customers
17. Assist with identification, research, and resolve vendor account discrepancies in a timely manner
18. Write Standard Operating Procedures for accounts receivable and lien release processes; review and update as needed
19. Actively participate in the external audit process, obtaining all requested documents and communicating to auditors directly
20. Seek ways to work more efficiently and effectively while not losing site of departmental goals
21. Complete other tasks/functions as needed

General Requirements:

1. Bachelor’s degree in accounting
2. 24 months of experience in commercial construction accounting
3. Lien law and construction contract experience
4. Treasury and banking experience