General Purpose:

This position requires a friendly, positive, outgoing motivated, highly organized and detail oriented individual. This position is a forward-facing role (you will work with people all day) and must maintain a polished, poised, presentable, professional, and friendly demeanor at all times. This person will provide administrative support to office staff. Team player, excellent people skills, pleasant speaking voice, and the capacity to multi-task. This position requires interaction with high-level contacts and exposure to sensitive information necessitating considerable use of tact, discretion, and judgment. Word/Excel skills required. We are a high-energy, upbeat, and fun company and are seeking out talent that has the same energy. Our ideal candidate has experience working with people in a customer service capacity, having ‘yes’ and ‘how can I help’ as their mind set.

Role:

•  Greet visitors and answer phones
• Distribute incoming mail, large packages and correspondence
• Order and track office supplies
• Accurately create and maintain tracking systems and spreadsheets
• Assist with a variety of special projects as assigned, work very closely with HR and Accounting
• Manage filing systems, update records, and organize documentation
• Collaborative personality: work as a teammate in order to further the organization
• Strong ability to problem solve and navigate a high-volume, fast paced environment
• Outgoing personality with the ability to develop and maintain relationships
• Excellent oral/written communication, organizational and problem-solving capacity
• Self-starter with the capacity to handle a diverse workload and stay busy during slow periods
• Strong desire to take on new tasks and responsibilities and develop within the company
• Ability to adapt to and get along with a multitude of various types of individuals
• Assisting with digitizing current existing paper documentation into our electronic filing system
• Ability to prioritize assignments, adapt to changes in daily tasks when necessary and the ability to work under pressure while maintaining a sense of professionalism and poise
• Support the C-suite with minor administrative support tasks such as setting up meetings, travel, and other tasks as needed.

Essential Skills and Experience:

•  High school diploma or equivalent
• Ability to multi-task and prioritize in a fast-paced environment
• Ability to be responsive and flexible
• Ability to identify needs and pro-actively provide solutions
• Ability to work independently and meet strict deadlines
• Impeccable communication, etiquette, poise, and organizational skills
• Detail-oriented, dependable, and highly professional and presentable
• Positive attitude, high energy, self-motivated and service-oriented mindset
• “Yes” and “service oriented” attitude
• Advanced MS Office skills including Word, Excel, and other MS programs
• Experience within the construction industry is preferred but not a prerequisite
• Experience in forward, guest facing, or customer service industry is preferred but not a prerequisite
• Bilingual, English/Spanish is a plus but is not a prerequisite