We’re excited to hear from you! Submit your application today through our website. Be sure to upload your resume and any additional documents to showcase your talents. Let’s build something great together!

About Jon M. Hall Company

At Jon M. Hall Company, we’ve built a legacy of excellence in residential and commercial construction. Known for our expertise in Heavy Mass Grading and Underground Storm/Utility work, we pride ourselves on delivering exceptional results, fostering strong relationships, and maintaining a culture of safety and innovation.

Join Jon M. Hall Company – Where Organization Meets Excellence!

Are you a detail-oriented professional who thrives in a fast-paced construction environment? Jon M. Hall Company is seeking an experienced Project Coordinator to support our project managers, superintendents, and estimating team by ensuring seamless project execution. If you excel at organization, document management, and project coordination, we want you on our team!

What You’ll Do:

1. Contract Administration:

Manage contract documentation, signatures, and transmission procedures.
Request and maintain Certificates of Insurance for customers.
Create Schedule of Value and Billing Templates for project tracking.

2. Billing & Accounts Receivable:

Track billing deadlines and prepare monthly draw requests for approval.
Route billing for internal approval and ensure timely submission.
Maintain organized billing records and documentation.

3. Change Orders:

Maintain and update the Requested Change Order (RCO) Log.
Assign numerical tracking for all RCOs and follow up on approvals.
Submit and organize change order documentation as required.

4. Permits & Compliance:

Complete permit applications and distribute them for job site posting.
Prepare and send Notice to Owner (NTO) forms as needed.
Provide NTO information to vendors and subcontractors.

5. Utility Line Locates & Compliance:

Prepare job site descriptions for Sunshine 811 utility locates.
Maintain utility locate records and report non-compliance tickets as needed.

6. Subcontracts & Purchase Orders:

Draft and track subcontract agreements, ensuring timely execution.
Manage subcontractor insurance certificates and budget allocations.
Assign numerical Subcontractor Change Orders for accurate tracking.
Enter and verify purchase orders for project materials.

7. Project Correspondence & Documentation:

Draft, review, and distribute project-related correspondence.
Maintain organized electronic and hard copy project files.
Track and log all submittals and RFIs (Requests for Information).

8. Small Job Coordination:

Manage records for smaller projects and process monthly billing.

Why Choose Jon M. Hall Company?

Lead the Way: Take charge of exciting, high-impact projects.
Make a Difference: Your skills and expertise will directly contribute to project success.
Grow Your Career: Be part of a company that values your growth and success.
Team Spirit: Work with a dedicated and supportive crew who share your passion for excellence.

What We Offer:

Competitive salary with performance-based growth opportunities.
Comprehensive benefits package, including:
401(k) with company match
Health, Dental, and Vision Insurance
Life Insurance
Paid Time Off
A supportive and energetic work environment where your contributions are celebrated.

What You Bring to the Team:

Qualifications:

Experience: Previous experience in project coordination, construction administration, or related roles.
Software Proficiency:
Microsoft Office (Outlook, Word, Excel)
Project management and estimating software experience preferred
Detail-Oriented: Ability to handle multiple tasks, deadlines, and priorities efficiently.
Organized & Proactive: Strong file management and documentation skills.
Excellent Communication: Professional in verbal, written, and email interactions.
Team Player: Able to collaborate with Project Managers, Superintendents, and Operations Staff.

Physical Requirements:

Strength & Stamina: Ability to lift up to 50 lbs., climb on and off equipment, and work outdoors in all conditions.

Requirements:

Ability to work in a fast-paced, deadline-driven environment.
Excellent communication and interpersonal skills to collaborate with estimators and project managers.
Self-motivated, punctual, and highly organized with strong follow-up skills.
Professional demeanor with polished written and verbal communication skills.
Must have valid U.S. work authorization.

Jon M Hall is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other characteristic protected by law. All employment decisions are made based on qualifications, merit, and business needs.

Project Coordinator